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Capacity Management

Manage capacity to reduce overheads and improve service

The volume of email flowing through organizations is typically growing at up to 50% a year, with both the number of messages and the average size of each message and attachment both increasing. Organizations that retain all this data within Exchange can quickly run out of capacity, as well as experiencing problems with managing and accessing this wealth of information.

The amount of unstructured data held in primary storage on file servers within most organizations also continues to grow. Typically owned by end users and stored on shared drives, this data is rarely deleted once it is no longer needed, and is effectively unmanaged.

Capacity Management solutions from C2C improve the availability and manageability of email and file storage operations by reducing both the amount of data and the disk space required to store this data. This enables organizations to achieve a lower overall cost of ownership whilst providing an improved service to end users.

What issues does Capacity Management address?

  • PERFORMANCE - As the volume of data stored in Exchange or on file servers increases, operations take longer and consume more resources, impacting performance for both IT and users.
  • EXPENSE - Although storage costs are decreasing, the volume of data being stored is increasing more quickly, so infrastructure and operational support costs continue to grow.
  • INEFFICIENCY - Unstructured data such as email is not optimized to minimize storage and occupies more server capacity than actually needed.
  • DUPLICATION - Unstructured information such as email is often highly repetitive, and unnecessary duplication of data greatly increases the amount of storage needed.
  • USABILITY - Retaining large volumes of data means that searches take longer, so users waste valuable time and resources searching for information they know is available.

What are the benefits of a capacity management solution?


Reducing both the amount of data stored and the space required delivers significant ongoing savings in operational and infrastructure costs, as well as reducing the cost of legal discovery and similar searches.


Reducing the amount of data increases the overall performance of Exchange and file servers. IT Administrators will find them easier to manage, and end users will find that searches run faster.


As the volume of data stored will be smaller, the time to backup this data will be reduced, and system recovery operations will also be quicker and easier.


Reducing the amount of data stored allows users to keep as much email as they need without exceeding their mailbox quota, and also eliminates the need for PST files.