When operating in Office 365, companies quickly realize that included email security is basic, that preserving email data for business continuity and regulatory reasons is not as easy as they thought, and there is no simple way to restore lost or corrupted data.
Office 365 includes Exchange Online Protection for email security, and focuses on spam detection. Protection against far more damaging phishing attempts and zero day attacks requires an optional product which can be expensive and complicated to manage.
Office 365’s preservation feature is based on document tags, meaning preserved data is co-mingled with operational data. Over time, Office 365’s very large mailbox sizes can make retrieval time-consuming and frustrating – many regulatory challenges for which preserved mail must be produced have very short response windows.
Office 365’s “backup” capability is a totally manual process. It relies on Recoverable Items folders, and in the case of inadvertent deletions, offers a very short recovery window.. There is no facility to restore entire mailboxes nor return large sets of data to an earlier state.
You can quickly and comprehensively protect your Office 365 implementation with the Barracuda Email Security Service, a cost-effective alternative to Microsoft’s optional Advanced Threat Protection (ATP) subscriptions, or deploy Barracuda Email Security Gateways either on-premises or in your choice of cloud. Barracuda’s Email Security Solutions provide comprehensive protection against many email-born threats and includes Barracuda’s award-winning anti-spam, anti-malware and anti-virus technologies.
Barracuda’s Email Security Solutions inspect every email prior to delivery to Office 365 mailboxes. They will identify email from known spammers and determine whether domains embedded in the email lead to know spam or malware domains. They also protect against attempts to hide content from traditional spam filters, and block the distribution of virus-tainted emails using virus definitions that are regularly updated by Barracuda Central.
Our email filtering technology performs multi-level intent analysis to block email attacks that utilize link shorteners by following URL links and checking the target pages. We also use anti-fraud intelligence to defend against fee fraud and spear-phishing attacks by applying linguistic and semantic analysis to detect potentially suspicious emails.
Prevent Data Loss with Email Content Filtering
Our outbound content filtering scans every email to make sure that sensitive data such as credit card numbers and customer lists are not disclosed. There are extensive controls to determine which data to block, from which users and to which recipients.
Barracuda Email Security Service offers cloud-based, Barracuda-Managed complete Email Security
Companies wishing to license email security on the same basis as which they license Office 365 – on a per-user, recurring basis – can license Barracuda’s Email Security Service and let Barracuda manage email security for them. Barracuda Email Security Service subscriptions provide full protection utilizing a full 12-layers of email security and are easily tailored by administrators to address the unque needs of different users and organizations. Barracuda Cloud Control simplifies management and administration from a web-based, access-anywhere secured cloud log-in.
Barracuda Email Security Gateways provide local management for email security
Companies wishing to retain local control and management over email security can obtain all the consolidated features of our Email Security Solutions through a Barracuda Email Security Gateway. Our email security gateways can be deployed as on-site appliances, on Virtual Machine environments, or even on VM instances on public clouds – not only Azure but also AWS and vCloudAir.
All the same features in our Email Security Service are implemented in our Email Security Gateways, including inspection of all incoming and outgoing Office Online email. Our email security gateways receive the same instant updates as our email security service, ensuring protection against new threats virtually as soon as they emerge. Our outbound content filtering scans every email to make sure that sensitive data such as credit card numbers and customer lists are not disclosed. There are extensive controls to determine which data to block, from which users and to which recipients.
Barracuda’s Message Archiver works seamlessly with Office 365. It utilizes the Journal Capture feature within Office 365, the “gold standard” for compliance archiving because it captures email in motion, before there is any possibility of loss or tampering.
Once configured by an IT administrator, Message Archiver runs in the background with no end user intervention required. Email preserved for compliance is in a separate repository from operational email data, further ensuring overall security.
Barracuda Message Archiver Streamlines End User Access
Message Archiver provides straightforward email access to end users that allows them to search, download, and respond to any email ever sent or received—even ones deleted from the email server. Because all email is indexed, search is fast and provides a high search success rate. Mobile apps make this provide fast mobile access via smart phones and tablets even to users not connected to Office 365.
During initial migrations to Office 365, Message Archiver provides access regardless of whether users have migrated or are still running on-premises Exchange. After users are running Exchange Online, archived mail still appears in their Outlook profiles just like Online Archives – accessing archived email is inherently simple.
Barracuda Message Archiver provides robust discovery and retrieval capabilities
Message Archiver allows users and IT organizations to conduct repository-wide searches, discoveries and retrieval from a single, search-friendly screen. Organizations facing e-discovery requests, regulatory challenges, or FOIA requests benefit from the speed at which Message Archiver locates and retrieves email information because it is indexed at the time it is stored.
Because Message Archiver operates with Office 365 and local Exchange servers, you don’t face the frustration of having to search multiple repositories for non-Office 365 items such as social media and legacy, non-migrated email. Policies within Message Archiver support compliance preservation as well as more stringent legal holds, all within a secure compliance archive.
Avoiding Chain of Custody Issues
The Barracuda Message Archiver’s repository is separate from Office 365’s operational data repositories. This lets you retain complete control and “chain-of-custody” over this data regardless of where you actually store the data – on premises or in the cloud. Loss of control over preserved data can threaten companies facing legal and regulatory challenges because their SaaS provider has custody of this data, not the actual customer.
Barracuda’s Cloud-to-Cloud Backup is specifically designed to work with Microsoft Office 365, Exchange Online and OneDrive for Business. It frees businesses from relying on Microsoft’s native restore options, which are limited and manual. Now, businesses can backup data – and restore it – just as easily and quickly as if the data were held in their own on-premises servers.
Secure Storage in the Barracuda Private Cloud
Barracuda’s Cloud-to-Cloud backup securely sends Office 365 and OneDrive for Business data to the Barracuda Cloud. With Barracuda’s replication technologies, organizations can be assured their data is stored with 256-bit AES encryption. Barracuda offers various data centers worldwide to replicate backup data, including international data centers located in each of those regions enabled for Office 365 backup.
All the Features IT Professionals Expect in Backup
Barracuda’s Cloud-to-Cloud Backup easily automates the backup process, whether data is collected daily, weekly, monthly – essentially, whatever schedule you prefer. Barracuda’s deduplication and compression helps organizations significantly reduce storage requirement and bandwidth requirements. By performing incremental backups to collect only new data, the time for completion of the full backup and replication process is minimized.
Restoration directly back to Host Microsoft Applications
Barracuda’s Cloud-to-Cloud Backup features the ability to restore complete mailboxes and directories as well individual items directly back to the Microsoft applications in which they were originally created and stored. Both Office Online and OneDrive for Business are supported via simple, intuitive restore browsers. Data can be located and restored with a few mouse-clicks – from individual items to an entire mailbox or folder
Simplified Pricing and Management
Barracuda’s Cloud-to-Cloud Backup is entirely cloud-based. Companies pay only for the capacity they use after deduplication and compression – there are no other fees. Management is simple and straightforward using Barracuda Cloud Control – which can also manage other Barracuda products being used with Office 365, from a “single pane of glass” management interface.